PRIVACY POLICY

Optimyzation LLC values the protection and careful handling of personal data. Our Privacy Statement provides comprehensive information about the personal data we process, the purposes and duration of processing, the security measures we employ, and your rights concerning your personal data.

Controller

Optimyzation LLC, headquartered at 312 West 2nd Street Unit #A2323 Casper, WY 82601, serves as the controller responsible for processing personal data. We adhere to the regulations outlined in the General Data Protection Regulation (GDPR), which means we:

• Clearly state our purposes for processing personal data through this Privacy Statement.
• Only collect personal data that is necessary for legitimate purposes.
• Obtain explicit permission when required to process your personal data.
• Implement appropriate security measures to protect personal data and demand the same from third-party processors.
• Respect your rights to access, correct, or delete your personal data held by us.

Personal Data

In the course of delivering our products and services, we may process the following personal data: first and last name, title, gender, date of birth, address, email address, phone number, username and password, IP address, job title, specialization, affiliated hospital, BIG registration number, information on e-learning programs, accreditation details, website and program visit information related to participating companies in the pharmaceutical, medical, and similar industries, responses to questions while using our products and services, information on purchased or showed interest in products and services, and details of tools and products used by us for our services and products, such as page visits, questionnaire responses, item downloads, conference registrations, poster creation, e-learning progress, study group creation, webinar attendance, email opens, and link clicks.

Location Data

When necessary, we may collect GPS-based location data, for which we will seek your prior consent. This location data, along with other information, may be stored and processed by navigation/mapping software providers like Google Maps, Google, or Apple. Please refer to the applicable privacy statement of the respective provider for more details as we have no control over their actions.

Purposes of Data Processing

We process your personal data for the following purposes, in line with the GDPR:

• Compliance with legislation and regulations, communication and information regarding products and/or services you have obtained or expressed interest in, and new products and services we develop.
• Account creation and management, including account access and linking, accreditation point registration for e-learning programs.
• Provision of access to websites and/or applications of participating companies and organizations, reporting on visits to their platforms via our applications and websites.
• Enhancement of the quality, safety, and user-friendliness of our applications, websites, products, and services, as well as those of affiliated companies and participating companies in the pharmaceutical, medical, and similar industries.
• Communication and information on (new) products and services from affiliated companies and participating companies in the pharmaceutical, medical, and similar industries.
• Market research and analysis, data insight and linking across various accounts of our products and services, including information and offers from us, affiliated companies, and participating companies in the pharmaceutical, medical, and similar industries.
• Registration of visitor data for (parts of) our applications and websites. It is important to note that we do not engage in automated processing or profiling of personal data.

Contact Form and Newsletter

You can contact us via privacy(at)optimyzation.digital for inquiries or requests. For this purpose, we collect your IP address, email address, phone number, and name and address details. We retain this information until we ensure your satisfaction with our response and for an additional six months. This allows us to access the information easily if you have any follow-up questions and to enhance our customer service. Additionally, we send email newsletters to inform interested individuals about our products/services, as well as those from affiliated companies and participating companies in the pharmaceutical, medical, and similar industries. Each newsletter contains an unsubscribe link. Your email address is added to the subscriber list only with your consent, and we retain this information for three months after you cancel your subscription.

Transfers of Personal Data

In the context of selling and/or fulfilling contracts for our products and services, such as Publication Watch, Patient Watch, Conference Watch and other present and future offerings from Optimyzation, we may share your personal data with affiliated companies and partners in the pharmaceutical, medical, and similar industries. While some partners may operate outside the EU, they adhere to European model clauses. Please refer to the privacy statements of our affiliated companies and partners for details on how they handle your personal data. Our website includes social media buttons that collect personal data on behalf of the respective service providers. For information on their data practices, please consult the privacy statement of the specific social media platform. Optimyzation cannot be held responsible for the processing of personal data by its affiliated companies, partners, and social media platforms. If you object to the transfer of personal data to any of these third parties, please inform us via privacy(at)optimyzation.digital. However, note that certain products and services may no longer function correctly in such cases.

Security

We implement appropriate security measures to protect personal data from accidental or unlawful destruction, loss, alteration, unauthorized access, or disclosure during transmission, storage, or processing.

Data Retention

We retain your personal data only for the duration necessary to fulfill the purposes of data processing described above. For specific information on the retention periods for each purpose, please contact us via privacy(at)optimyzation.digital.

Your Rights

If you have any questions regarding our privacy statement or wish to exercise your rights under the GDPR, such as access, rectification, erasure ("right to be forgotten"), restriction/suspension of processing, data portability, withdrawal of consent, or objection to processing for direct marketing purposes (where applicable), you can reach us at privacy(at)optimyzation.digital. Please clearly identify yourself to ensure the accurate modification or removal of data.

Complaints

If you believe that our assistance is inadequate, you have the right to file a complaint with the appropriate authority.

Changes to this Privacy Statement

We reserve the right to modify this statement. We recommend checking this statement regularly for any updates, and we will notify you of significant changes.